It’s not always easy to remember what the best way to purchase something is at MIT. With all of the confusing rules — it’s a lot. So we made a chart!
1 - Cash advances for travel have a specific process that must be followed for approval.
2 - You may purchase office supplies on a travel card only if you’re currently traveling and need to purchase materials that support your trip (e.g., buying a poster or getting one printed).
3 - Alcohol purchases must be itemized out and must be charged to discretionary accounts.
Learn More
- Commonly used GLs — Not just a GL list! This page also provides an overview of the most commonly purchased items on a procard, through Buy2Pay, and by RFP. If you need more detail on what goes where, this is your one-stop-shop!
- What kinds of things can’t I charge to a p-card? — Exactly what it sounds like.
- How do I complete a travel expense report? — In addition to the details below, this page provides a little more detail on the difference between a “local trip,” and one including airfare and hotels.
- Commonly confused GLs — It can be a guessing game to figure out the difference between 2 or more similar GLs. Here are a handful of the most confusing ones and when to use them! For all methods of purchase.
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