The MIT Travel Card Policy has very specific requirements for filing travel expense reports, and consequences—from warnings to card suspension to eventual card cancellation—for cardholders who use the card, but do not file travel expense reports on time.
Specifically:
- Travelers are required to submit a travel expense report via Concur, MIT's online expense reporting tool, within 60 days after the completion of a trip.
- If no travel expense reports are filed, travelers will be notified every 30 days reminding them of late reports. Once travel expense reports are more than 90 days past due, notifications will be sent to the Administrative Officer in the traveler’s DLC and the Assistant Dean in the traveler’s School.
- If a traveler does not submit a travel expense report after more than 120 days following a trip, the MIT Travel Card will be suspended.
- If a travel expense report is not filed after 150 days, the MIT Travel Card will be canceled.
- If a traveler wants to have his/her card reinstated following suspension, they will need to file all outstanding travel expense reports.
- A canceled card cannot be reopened or reactivated. Travelers can reapply for a new MIT Travel Card after all outstanding travel expense reports have been filed. Please be aware that the policy above is in force at all times.
- Delegate Access – Each MIT individual has their own concur profile. Each individual can assign delegates in their concur profiles. Physics Finance does not have access to each person’s profile.
More information on how to submit travel reports can be found here.
Photo by Arkin Si
Powered by