RFPs must be submitted within 60 days. We recommend submitting RFPs as soon as possible and they must include a receipt. Take a photo right away of receipts.
Email: Phys-finance@mit.edu
Any RFP over 60 days will need approval from the Department Head and Director of Administration and Finance. This will require detailed justification as to why the transaction is late for submission.
Sales tax cannot be reimbursed. Include location, date, itemized receipt for meal.
RFPs should not include any travel (airfare, ubers, anything travel related). A concur report should be submitted for travel.
RFPs should be rare, use a PO or Procurement/Travel card whenever it is possible.
VPF Retention Policy and Procurement Policies
Retention Policy: In light of VPF’s retention policy our office would like to encourage you to take pictures of your receipts, especially for VPF managed apps, i.e.: reimbursements, pro-card and travel card purchases.
Detailed steps on submitting RFPs can be found here.
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