If a supplier sends you an invoice for goods or services that relate to a Purchase Order (PO) processed through Buy2Pay, then you’ll have to submit the invoice to be processed through B2P.
Step 1: Review the Invoice
Open up the invoice and review the items that are being charged. Ensure that the prices align with your expectations for the purchase.
Review the corresponding Buy2Pay PO to see if everything from the order has been received, or if more items are expected to arrive. The PO # should be listed on the invoice, but there are instructions below on how to add the PO # to the invoice if it is not listed or if the listed PO # is incorrect.
PLEASE NOTE: The PO # should always be added to the invoice following the below steps, regardless of whether the PO # is already listed on the invoice or not.
Step 2: Submit the Invoice PO number that the invoice should be charged to.
Ensure that the PO # is in a place where the B2P approver can easily see it. It can be helpful to make the text colorful and significantly larger than the surrounding text.
Send in the invoice via email
Next, send an email to invoices@mit.coupahost.com with phys-finance@mit.edu CC’d. The email should contain only the invoice added as an attachment. The body of the email should be completely blank, and the subject line should be only the PO # that the invoice should be processed against.
Step 3: Receive the Order in B2P
Please review the steps to receive orders on the Receiving an order in Buy2Pay page.
Powered by