A discretionary account will be provided to you when you start to make your purchases. If you need your account number, contact Financial Officer, Jennifer Wong, jenw1@mit.edu.
Non-Travel related expense - RFP in Atlas
- Submit your documentation and receipts within 60 days of purchase.
- Click here to learn How to submit a RFP.
Purchases in Buy-to-Pay, submit in B2P (automatically tax exempt)
Photo by Shubham Dhage
Step by step guide to using B2P here.
Below are some examples of reimbursable purchases (not all inclusive).
Email phys-finance@mit.edu if unsure that something might not be allowed.
All purchases require a Justification/ Reasoning
Relocation expenses include reasonable expenses of: moving household goods and personal effects from the former residence to the new residence; and traveling (including meals and lodging) from the former residence to the new place of residence
Concur Expense
Conferences • Airline Tickets • Conference registration • Hotel • Food (itemized receipts)
RFP or B2P Expenses
Technology • Computer • Monitor • Monitor Mount • Keyboard • Mouse • Tablet • iPad • iPad headphones • iPad charging cable • Apple pencil • Router modem
Other Research-related costs
Not allowed:
• Furniture • Apartments • White glove services for moving, unnecessary/excessive expenditures • Business class tickets • Extra pickups or deliveries • Housecleaning or maid service at either the old or new home • Removal or installation of TV antennas or satellite dishes. • Removal or installation for wall-to-wall carpeting, draperies and/or rods, electrical fixtures, water softeners, or similar items. • Extra labor for dismantling/assembling/leveling any items, including play equipment, pool tables, game tables, exercise equipment, or any other oversized items, which can not be moved as is. (These types of items are usually part of the move but it is the employee's responsibility to have them ready to move and to reassemble them.) • Disassembly or reassemble of children's playhouses or swing sets, portable swimming pools, waterbeds, utility sheds, or items of a similar nature. • Transportation or boarding of household pets, horses or farm animals. • Tips to movers
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