For p-cards
All personal expenses charged to your ProCard, first requires the completion of a ProCard form for documentation purposes.
To complete the p-card form:
Check Personal Expense
GL 420254, Cost object 1524199
A justification isn’t required, but you can optionally add an explanation here that gives the transaction approvers more context.
Finally, upload a copy of the Payroll Deduction Authorization form for procard transactions (preferred), or a check deposit form.
To submit a Payroll Deduction Authorization form for procard transactions (preferred):
- ⬇️ Download and complete the form
- Upload the form to the ProCard form under
Personal Expense Plan, or send the form to phys-finance@mit.edu
To submit a check:
- Complete using the account information above.
- Upload the form to the ProCard form under
Personal Expense Planor send the form to phys-finance@mit.edu
For travel cards
To submit a Payroll Deduction Authorization form for travel transactions (preferred):
- Complete and submit the travel report in Concur with a note that this was a personal expense. Make a note of the report key number.
- The form requires you to sign into your Microsoft account in the browser and can be found on the VPF website here (if you haven’t logged into the VPF site at least once when you click it, you may need to go back and click this link once more).
To submit a check:
- Complete and submit the travel report in Concur with a note that this was a personal expense and that a check is being sent to the travel office to reimburse MIT for the cost. Make a note of the report key number.
- Send the check to NE49-4000 Attn: Travel Dept. with a note that includes the report key number.
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